Internet Explorer 3.x
Internet Explorer 4.x
Netscape 2.0 through 3.x
Netscape Communicator
Eudora Light 152
Eudora Light 3.x
CheckingyourEmail Remotely
Email Filters and Attachments
MS Exchange is usually installed on all versions of Windows 95.Althougha powerful package, it is unnecessarily complicated for mostusers.Depending on your version of Windows 95 and the web browser you areusingyou may have additional email programs to choose from. If youhaveWindows 3.1 you will have Internet Mail included with InternetExplorer.
To see which email programs are available on your computer, openInternetExplorer, select View, Options, Programs.
Under Mail and News, see what is available by clicking on the downarrow. Your choices of email software are listed here.
Select Internet Mail if available. If you do not showInternet Mail, choose another option and take note of yourselection.
- Internet Mail
1. Setting up
screenshotOpen Internet Explorer and select the Mail icon, then Read Mail.Goto Mail, Options, Servers.
screenshot(If you don't have a Mail icon, click on Go, Read Mail)
Enter your name as you would want it to show in your email.
Email address: logon_name@hevanet.com (refer to accountinformationsheet if necessary)
Outgoing Mail: mail.hevanet.com
Incoming Mail: pop.hevanet.com
POP3 Account: logon_name (account name only - do NOT enteryouremail address)
2. Sending and receiving email
To check for mail click on Send and Receive. Incoming mail isnow inyour Inbox.
To write email, go to New Message. To send, click on theenvelope icon.
Your message is now placed in your Outbox and will be sent whenyouclick on Send and Receive.
This feature allows you to make multiple email messages whileoff line.
3. Sending and receiving attachments.
When writing new email you can attach a file by clicking onMail, InsertFile Attachment, then select the file.
When receiving an attachment it will be indicated as a paper clip.Click on the paper clip to open the attachment. If theattachmentdoesn't know which program to use to open the file you must select aprogramthat supports the format of the file received.
4. Filtering
Go to Tools, Inbox assistant, Add. You can now set up filteringbasedon several choices. The easiest is probably to filter by returnaddress,but you can customize this filtering to your needs.
MS Exchange and Outlook
- MS Exchange and Outlook use the same settings for email -Outlookintegrates Exchange Inbox with the other features of Outlook..
1. Setting up
RIGHT click on the Inbox icon on your desktop. Left click onProperties.Highlight Internet Mail and click on Properties.
- (If Internet Mail is not there, click Add, select Internet Mail,thenOK. In rare cases Internet Mail is not available to be added. Inthis caseyou must go thought the Internet Explorer Set-up again - make sureto selectUse Windows Messaging when asked. This sometimes offers you the changeto use Internet Mail - go to the top of this page to see what emailprogramsyou now have available.)
screenshotEmail address: logon_name@hevanet.com (refer to accountinformationsheet if necessary)
Internet Mail server: pop.hevanet.com
Account: logon_name (account name only - do NOT enter your emailaddress)
Password: (not mandatory, but you will be prompted for passwordeverytime you check for mail if not entered now).
Click on Advanced Options - forward all outbound mail to:mail.hevanet.com
screenshot2. Sending and receiving email
To check for email go to Tools, Deliver Now (sometimes UsingInternetMail is the next option to use).
Incoming mail is now in your Inbox.
To write email, go to Compose, New Message. To send, click onthe envelopeicon.
Your message is now placed in your Outbox and will be sent whenyouclick on Tools, Deliver Now.
This feature allows you to make multiple email messages whileoff line.
3. Sending and receiving attachments.
When writing new email you can attach a file by clicking onInsert,File, then select the file.
When receiving an attachment it will be indicated as a paper clip.Click on the paper clip to open the attachment. If theattachmentdoesn't know which program to use to open the file you must select aprogramthat supports the format of the file received.
4. Filtering
Filtering is possible, but offers limitations in what you canfilteron, or from. You can set the Inbox to view mail sent from people youhavealready entered into your Contacts folder, the Personal Addressbook,or Outlook Address book.
Outlook Express
Outlook Express is available with Internet Explorer 4.0 or asa separate download from Microsoft. It is easier to use thanMS Exchangeand Outlook and allows great flexibility and multiple mail accountsandmail sorting.
1. Setting Up
When you installed Explorer 4.0 Outlook Express shouldhave beenconfigured at the same time. To check your entries or make changesopenOutlook Express. Go to Tools, Accounts, Mail. All mail accounts set upfor Outlook Express are listed here. Highlight the account you want tocheck/change, then select Properties.screenshot
In the General tab: The name of this account refers to how youidentifythe particular email accounts you may have.screenshot
Under User Information make sure your name is configured the wayyouwant it to show in your email. Your email address islogon_name@hevanet.comand must be in all lower case letters.
Click on the Servers Tab.screenshot
Outgoing mail must be: mail.hevanet.com
Incoming mail must be: pop.hevanet.com
Account name: logon_name
Password - (not mandatory, but you will be prompted for passwordeverytime you check for mail)
DO NOT CHECK: Secure Password Authentication and My ServerRequiresAuthentication.
Click on the Connection Tab. Most users should select "ConnectUsingInternet Explorer's or a Third Party Dialer" If this is not selectedandyou check mail while on line, Outlook Express might try to dial upevenyou are already connected.
2. Sending and receiving email
To write and send new email, click on Compose. After writing theemailclick on the Send envelope. Unlike most other Microsoft programs youemailwill now be sent immediately. To send mail composed off line and checkfor incoming email click on Send and Receive.
Outlook express can be configured for several users (or one userwithmany addresses).
To set up new users or view existing profiles go to Tools,Accounts.Add new profiles/users or highlight the profile you want to change,thengo to Properties.
3. Attachments
From the Compose Message box, got to Insert, File Attachment andlocatethe file you wish to send.
When receiving an attachment, left click on the Paper clip icon.Leftclick on the file name and then either Save to disk or Open. If yousaveto disk you need to choose the proper application program to openthe filelater. If you Open the file, Windows should call it up using the rightprogram. If windows cannot open the file you need to choose the properprogram for this type of file.
4. Filtering
Go to Tools, Inbox assistant, Add. You can now set up filteringbasedon several choices. The easiest is probably to filter by returnaddress,but you can customize filtering to your needs.
5. Adding multiple users/profiles
Here is how to set up a new profile for an additional emailaddress(alias). Note: an email alias must be setup by Hevanetfirst.
Open Outlook Express.
Go to Tools, Accounts, Mail. All mail accounts for OutlookExpressare listed here.
To add a new Account click Add, Mail. You will now go throughthe setupwizard.
Type in the name and email address you want to use.
Incoming mail server is: pop.hevanet.com
Outgoing mail: mail.hevanet.com
Account name: logon name of the primary account.
password: logon password
Internet Mail account: Specify a unique name - for idpurposes.
Connection: Manually
Then finish.
To use this new profile go to Compose Message, File, Send Messageusing......thenselect the profile to use.
Open Netscape, then go to Options, Mail and NewsPreferences.
Click on the Servers Tab.
screenshotOutgoing mail must be: mail.hevanet.com
Incoming mail must be: pop.hevanet.com
Account name: logon name
Click on the Identity tab.screenshot
Fill in Full Name and Email address. Do not fill in Replyto.
If you want Netscape to remember your password, click on theOrganizationtab and put a check in Remember Password.
2. Sending and Receiving Email
To receive email you can click on the Envelope at the bottom rightof Netscape or goto Window, Netscape Mail and Check Mail.
To write new mail, go to New Message.
3. Sending and Receiving Attachments.
To send an attachment, from the New Message box, click on theAttachmentbox or the paper clip, then select the file. Usually you wouldselect "asis" for most purposes on what format to use, if asked. If you saveto diskyou need to choose the proper application program to open the filelater.If you Open the file, Windows should call it up using the rightprogram.If windows cannot open the file you need to choose the properprogram forthis type of file.
1. Setting up Email.
Netscape allows multiple users to share the same program andmaintaineach user's settings by setting up User Profiles. Two or more peoplecantherefore use the same program and have it tailored to each ownspreferencesand bookmarks.
When sending and receiving email each user will just make sureto usethe correct profile when starting Netscape.
To set up a new User Profile go to Start, Programs NetscapeCommunicator,Utilities, User Profile Manager. When you set up Netscape it willusuallyask you all the account information. In case you need to check yoursettingshere is how to make sure everything is correct.
Open Netscape, then go to Edit, Preferences, Mail & Groups.SelectIdentity. Type in name and email address.screenshot
Select mail Server.screenshot
Mail Server user name: logon name
Outgoing mail must be: mail.hevanet.com
Incoming mail must be: pop.hevanet.com
Click on More Options and check Save Password if desired.
2. Sending and Receiving email
To Start Netscape email go to Communicator, MessengerMailboxor click on the Envelope icon.
To receive messages click on Get Messages.
To write and send email, click on New Message, then Send.
3. Sending and Receiving Attachments.
To send an attachment, from the New Message box, click on theAttachmentbox or the paper clip, then select the file. Usually you wouldselect "asis" for most purposes on what format to use, if asked. If you saveto diskyou need to choose the proper application program to open the filelater.If you Open the file, Windows should call it up using the rightprogram.If windows cannot open the file you need to choose the properprogram forthis type of file.
4. Filtering
To set up filtering go to Messenger Mailbox, Edit, Mail Filters.ClickAdd, the select a filter name. Usually you can filter on the sender orsender's address/domain name - just make sure you are not blockingrealemail messages.
1. Setting up Eudora
Eudora Light 152 can be obtained from Hevanet's filelibrary - only recommended for older, slower Windows 3.1computers.Click on file to down load. Create a Eudora directory and expandeudor152.exein this directory by double clicking. Go back to Program manger andcreatea Eudora Icon.
Open Eudora, go to Special, Settings, Getting Started. Fill inyourname.
POP Account: logon_name@pop.hevanet.com
Personal Information - return address:logon_name@hevanet.com
Hosts - SMTP: mail.hevanet.com
Checking Mail: check Save password, if desired.
No other entries are warranted. Click Ok to exit.
Eudora is easy to use - click File, Check mail for new mail,Message,New Message for writing email.
2. Sending and Receiving Attachments.
When you are in the New Message box click on Message, Attachfile andthen select the file you want to send. When receiving an attachmentEudorawill not display the attached file - instead it will save it on yourharddrive. Eudora will tell you where it saved it - look for AttachmentConvertedand take note of the file name and the path. Open the attached file bylocating it and opening it with the proper application.
1. Setting up Eudora 3.x
Eudora 3.x is a flexible freeware email program and the price isright.Although the file size is quite a bit larger that other "light"versionsof Eudora the wait is worth it.
Download Eudora from www.eudora.comand double click to install.
Open Eudora and select Tools, Options, Getting Started.screenshot
POP Account: logon_name@pop.hevanet.com
Personal Information - return address:logon_name@hevanet.com
Hosts - SMTP: mail.hevanet.comscreenshot
Checking Mail: check Save password, if desired.
No other entries are warranted. Click Ok to exit.
Eudora is easy to use - click File, Check mail for new mail,Message,New Message for writing email.
2. Sending and Receiving Attachments.
When you are in the New Message box click on Message, Attachfile andthen select the file you want to send. When receiving an attachmentEudorawill not display the attached file - instead it will save it on yourharddrive. Eudora will tell you where it saved it - look for AttachmentConvertedand take note of the file name and the path. Open the attached file bylocating it and opening it with the proper application.
3. Filtering
Eudora offers great flexibility for filtering.Go to Tools, Filters. Click New and then select your filtering. Youcanset up multiple filters for multiple boxes.
Filtering Junk Email
Junk Mail is becoming an increasing and annoying problem withInternetEmail. With the filtering options of the above mail programs, youcan screenyour mail as it arrives and direct a certain amount of junk mail totheTrash folder of your email program. You should be aware that junkmailersconstantly change and falsify their addresses. This makes the taskof filteringtheir mail much more difficult.
Sending and receiving attachments.
One of the nice features of email is that it is easy to send fileattachments.You should consider that the receiver of your attachment may sometimeshave difficulties reading them. There are two ways to code anddecode attachments- while most email programs will do this automatically you should beawarethat both sender and receiver must both use same protocol. The mostcommonone is MIME, which is the default setting for newer email software.MIMEallows sending any file as an attachments without altering the contentof the file. Since email attachments take a long time to downloadfor therecipient (as long as it takes you to upload it), care should be takennot to make the attached file too large. A rule of thumb is that ittakes10 to 15 minutes per 1 MB to receive an attachment. The intendedrecipientmay also have restrictions on his /her mailbox size, depending ontheirservice provider. Make sure you are not filling up someone'smailbox, causingtrouble for the receiver.
